Privacy statement

This statement provides information on how Notariskantoor Theunissen handles personal data processed in the context of our activities and services.

Our contact details
Office name: Notariskantoor Theunissen
Address: Begijnenhof 4-6
Postal code and town/city: 5611 EL Eindhoven
Contact person: mr. E.R. Kolenbrander
E-mail address: e.kolenbrander@notariskantoortheunissen.nl

Our services
Notariskantoor Theunissen requests your personal data for the following purposes only:

  • to perform advisory engagements or other services;
  • to fulfil statutory tasks and obligations of a civil-law notary;
  • for the purposes for which you have specifically granted permission.

Your personal data will not be processed for any other purposes without your permission.

Personal data are requested for the purpose of drawing up a notarial deed or for performing another engagement.

Rules applicable to the use of personal data in notarial deeds
If Notariskantoor Theunissen draws up a notarial deed using your personal data, the civil-law notary must comply with the legal regulations governing the processing of personal data:

  1. The civil-law notary must include certain mandatory data, personal or otherwise, in the deed. Your personal data are therefore processed on a legal basis.
  2. The civil-law notary must retain the signed deed containing your personal data in perpetuity.
  3. As soon as the civil-law notary signs the deed, it becomes an official document. This means that no further changes may be made to it, even if the personal data are incorrect. If changes need to be made, the civil-law notary must draw up a new deed in which the change is incorporated.
  4. The civil-law notary must perform a mandatory check of certain data, personal or otherwise, in public registries.
  5. The civil-law notary must perform a mandatory check of your identity and will therefore request you to present a valid identity document. The civil-law notary is one of the few authorised to photocopy identity documents including all the data contained therein.
  6. Your personal data are subject to the civil-law notary’s obligation of professional secrecy. Unauthorised parties have no access to your data.

Advisory and other services
With regard to the remaining processing operations of personal data by Notariskantoor Theunissen it is noted that the purposes and legal grounds for the same are based on statutory obligations, in general, and of the civil-law notary, in particular, and on regulations and other professional rules and guidelines of the Royal Dutch Association of Civil-Law Notaries. This includes processing operations like the retrieval, use, retention, deletion and transmission of personal data. In addition, in consideration of his profession, the civil-law notary has a justified interest in the processing of personal data.

Source of personal data processed
If Notariskantoor Theunissen processes personal data relating to you, which we have not received from you, this will always take place in the context of the engagement assigned to us. The source of those data will be one of the following:

  • public registries (e.g. the Persons Database (Basisregistratie Personen (BRP)), The Netherlands’ Cadastre, Land Registry and Mapping Agency (Kadaster), the Trade Register (Handelsregister), Court).
  • other advisors (e.g. accountant, lawyer, fiscal advisor, real estate agent) in connection with activities to which you are one of the parties.
  • counterparties (e.g. testate, donor, buyer, purchaser).

Forwarding your personal data
Notariskantoor Theunissen will forward your personal data to other parties (third parties) only if this is required by law or if this is actually necessary for the execution of the activities.

Notariskantoor Theunissen provides personal data to the same third parties as mentioned above and to the Tax authorities and aforementioned public and other registries.

Notariskantoor Theunissen does not forward personal data to non-EU countries nor to international organisations without your consent.

Retention of your personal data
Notariskantoor Theunissen will not retain your personal data any longer than necessary for the purpose for which they were collected, for the execution of statutory tasks and compliance with statutory obligations or for the fulfilment of agreements (for instance, due to limitation periods). The retention periods stipulated in statutory provisions, for instance those of the Dutch Civil-Law Notaries Act (Wet op het notarisambt), apply.
Notarial deeds are retained in perpetuity.

Your rights relating to personal data processed by Notariskantoor Theunissen
If your personal data are processed by Notariskantoor Theunissen, pursuant to the General Data Protection Regulation (GDPR) (EU) 2016/679, you may exercise the rights stated below.

To that end, you must submit a request in writing to the contact address stated in this privacy statement. Before granting your request, we will confirm your identity on the basis of a valid identity document first.

Right of inspection by the data subject
You can always enquire which personal data Notariskantoor Theunissen processes, for which purpose they are used and how long the data will be retained. In the event that there is any legal basis that precludes us from complying with your request, we will assess this and inform you accordingly.

Right to rectification
If you believe that certain data have been incorrectly processed, you have the right to request rectification of the data. This is not possible, however, if the data are used in a notarial deed, in which case a new deed must be drawn up as an addendum to the incorrect deed.

Right to erasure (right to be ‘forgotten’)
If you wish to have your personal data erased, you may submit a request to that effect. If the data are included in a notarial deed, the civil-law notary is not permitted to erase the data.

Right to restriction of processing
If you wish to restrict the processing of personal data by Notariskantoor Theunissen (pending rectification of your personal data at your request, an objection lodged against processing or because you specifically do not wish to have data erased even though processing of the data is unlawful), you may submit a request to that effect.

Right to data portability
If your personal data are not processed for the purpose of a notarial deed and you wish to transfer the personal data to another service provider, you may submit a request to that effect. However, please note that such a transfer may not always be possible due to incompatibility with the statutory notarial duties. Notarial deeds may not be transferred.

Possible restrictions in exercising your rights under the General Data Protection Regulation (EU) 2016/679
Notariskantoor Theunissen will make every effort to fulfil your rights under the General Data Protection Regulation (EU) 2016/679. However, in some cases these rights may conflict with other statutory provisions for instance those of the Dutch Civil-Law Notaries Act. Should the civil-law notary for this reason be unable to fulfil a request relating to the rights described above, you will be notified accordingly in writing.

Website
By visiting the website of Notariskantoor Theunissen (personal) data of you are also collected through cookies. The cookies may determine your location, IP address, internet browser and type of device and generate analyses of your activities on our website. Other personal data that you disclose actively in correspondence or contact by telephone are obviously also processed by us, however only for the purposes for which they were obtained, as described further above.
Our firm only uses technical, functional cookies and analytical cookies that do not violate your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. The cookies that we use are necessary for the technical operation of the website and your user convenience. They make sure that the website works properly and remember, for instance, your preferred settings. They also allow us to optimise our website.
You can deactivate cookies by configuring your browser such that it no longer stores cookies. Moreover, all information previously stored about you can also be deleted through your browser settings.

Complaints concerning the processing of your personal data by Notariskantoor Theunissen
If you have any complaints concerning the processing of personal data by Notariskantoor Theunissen, please let us know by contacting our contact person. You also have the right to submit a complaint to the supervisory authority, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). You can use the website www.autoriteitpersoonsgegevens.nl.